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Engineering Coordinator

  • June 11, 2019
  • Golden Sands Hotel - Sharjah

We are looking for Engineering/Maintenance Coordinator who have the below listed skill sets and are available to Join immediately:

  • Diploma in Engineering and 2 years GCC experience
  • Skilled in relevant computer applications-MS Office
  • Customer Service Experience
  • Good data entry/keyboard skills
  • Knowledge of Administration and Clerical processes
  • Communication skills – Written and verbal

Job Description

  • Provides Administrative support to the Maintenance Managers/ Assistant Manager, Public Area/ Building Supervisors, Site Engineers, Assistant Recreation Manager and Maintenance Department.
  • Responds to phone calls, e-mails from the residents/ tenants, manned call center for emergency hot line and help desk for maintenance job request and complaints in all buildings both ( ST/ LT) log all request and dispatches the task to the appropriate person for the hotel apartments and for long term coordinate with building Supervisor in-charge of the building to take the necessary action for each job request/ complaints of the tenants.
  • Follows up to determine status of tasks and ensures completed and partially completed tasks are entered into the database/ AMFM, to maintain the current status of tasks outstanding
  • Updates and monitors the notice boards for the Maintenance department to ensure that important announcements, memos communicated to all concerned.
  • Responsible on scheduling Pest Control Treatment for Apartment and Common areas, coordinates with contractor
  • Monitor Annual Maintenance contract, keep track of expiry for renewal.
  • Handles other duties or special projects as assigned
  • Prepares the monthly departmental duty roster in the absence of the Maintenance Manager.
  • Data Entries ( Energy Meter Reading, Asset Management Gate pass, Monitoring Condition such as; Chillers, Kitchen chillers, Swimming pools and elevators)
  • Maintaining payroll information such as attendance record in Timepaq and adjust discrepancies ( Timekeeping System)
  • Prepares overtime summary report of employee every month
  • Supervised day to day call center activities
  • Liaises closely with the Human Resources Department in order to ensure all requests from Maintenance colleagues are carried out in a timely manner, assist with the completion of the Department vacation plan and any associated Human Resources paper works
  • Monitor Dubai Municipality Health Cards expiry for Lifeguard and Swimming Pool Attendant
  • Maintains an up-to-date comprehensive filing system in order to ensure correspondence is filed on a daily basis and old correspondence files are cleared out on a regular basis
  • Document Controller and make sure to keep a record/ copy of all out going documents
  • Supervised technician’s and handle the operation in the absence of Supervisors / Managers
  • Updates and Maintain contactors and supplier’s contact in shared contacts in MS Outlook
  • Maintain adequate supplies of office Stationeries
  • Perform task assigned by Management
  • Monitor Daily Energy/ Utilities Meter Reading, prepares monthly report, investigates and justify if there any anomalies and activities that causes high consumptions
  • Responsible on following up Annual Maintenance Contracts ( AMC) schedule; make sure that the activities has been done on timely manner; does a necessary follow up to contractor


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